Privacy Policy

Introduction

Westfield Elementary PTO ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website westfieldpto.com (the "Site"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Site.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide when you:

• Subscribe to our newsletter
• Fill out volunteer interest forms
• Contact us via email
• Participate in PTO activities or events

This information may include your name, email address, phone number, and your child's grade level.

Information Collected Automatically

When you visit our Site, we automatically collect certain information about your device and your visit, including:

• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses
• General geographic location (city/region level)

Google Analytics

We use Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses cookies to help us analyze how visitors use our Site. The information generated by the cookie about your use of the Site (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the Site, compiling reports on website activity, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.

You can opt-out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

Email Marketing (Mailchimp)

We use Mailchimp as our email marketing platform. When you subscribe to our newsletter or volunteer interest list, your information (including email address, name, and any other information you provide) is transferred to Mailchimp for processing in accordance with their Privacy Policy and Terms of Service.

You can unsubscribe from our email list at any time by clicking the "unsubscribe" link at the bottom of any email we send, or by contacting us directly.

Cookies and Tracking Technologies

Our Site may use cookies, web beacons, and other tracking technologies to enhance your experience. Cookies are small data files stored on your device that help us improve our Site and your experience.

Types of cookies we use:

• Analytics Cookies: These help us understand how visitors interact with our Site by collecting and reporting information anonymously (Google Analytics).
• Functional Cookies: These enable enhanced functionality and personalization.

You can control cookies through your browser settings. However, disabling cookies may affect some features of the Site.

How We Use Your Information

We use the information we collect to:

• Send you newsletters, event announcements, and PTO updates
• Respond to your inquiries and requests
• Coordinate volunteer activities and opportunities
• Improve our website and communications
• Analyze website usage to better serve our community
• Comply with legal obligations

Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party services that help us operate our Site (such as Google Analytics and Mailchimp), subject to confidentiality agreements.
• School Coordination: With Westfield Elementary School staff when necessary to coordinate PTO events and activities.
• Legal Requirements: When required by law or to protect our rights and safety.

Data Security

We implement reasonable security measures to protect your personal information. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

Children's Privacy

Our Site is intended for parents, teachers, and adult community members. We do not knowingly collect personal information from children under 13 years of age. If you believe we have collected information from a child under 13, please contact us immediately so we can delete such information.

Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Unsubscribe from our email communications at any time
• Opt-out of analytics tracking

To exercise any of these rights, please contact us using the information below.

Third-Party Links

Our Site may contain links to third-party websites (such as the Linn-Mar School District, donation platforms, and social media). We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: